Administrative Assistant

We have an immediate opening for a bright, energetic individual with the requisite skills to join our firm in the role of Administrative Assistant to leaders in the firm’s Houston office.  This individual will be responsible for providing extensive support to Director-level professionals and their broad range of activities.  This is primarily an inside role with broad exposure across the firm.

• General reception duties including greeting/assisting visitors; answering/screening/routing incoming calls; relaying messages; receiving/routing/handling all incoming/outgoing mail and deliveries; maintaining sign-in/sign-out of staff; scheduling conference rooms.
• Take initiative to relieve management and production staff of all possible administrative tasks by providing general clerical support to all staff including typing, copying, coordinating calendars/scheduling, general and project filing and archiving, ordering supplies.
• Assist project accountant, corporate finance and human resources as needed – will assist with payables, expense reports, corporate credit card reconciliations, new employee set up.
• Maintain appearance and organization of all public spaces including conference rooms, break rooms and casual meeting areas.
• Assist with internal and external activities such as staff activities, in office lunches, trainings, social events, and client development activities as needed.
• Perform other duties as required.

• Excellent verbal and written communication skills with staff, management, and clients.
• Ability to plan, organize, manage, prioritize, coordinate work flow, and successfully execute multiple tasks.
• Strong computer and office equipment operation skills including competence in Microsoft Office Suite (specifically Outlook, Word, Excel, and PowerPoint).
• Proven competence in managing all administrative activities and needs of a small office environment.
• A/E/C industry experience and knowledge a plus.

Personal Characteristics required include:

• Strong organizational and communication skills
• Attention to detail
• Discrete, dependable and conscientious
• Excellent inter-personal skills
• Proactive
• Client-service oriented

Walter P Moore is an equal employment opportunity employer, and provides equal employment opportunities (including offering competitive compensation and benefit packages) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws.

Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 24 U.S. offices and 7 international locations.