Project Coordinator Support - Diagnostics

We are seeking a highly organized and detail-oriented Project Assistant to provide administrative and document control support to our U.S. office team. This role is critical in assisting consultants, ensuring efficient project coordination, and maintaining document accuracy and organization. The ideal candidate thrives in a dynamic environment, quickly adapts to new tools and processes, and proactively alleviates the team of administrative tasks.

Key Responsibilities

• Set up new opportunities and projects in the system.
• Assist in drafting and formatting proposal documents.
• Maintain organized project files, ensuring documents are properly filed and indexed.
• Review work products (e.g., reports, memos) for grammar, spelling, and formatting accuracy.
• Coordinate document production for litigation projects while following SOP requirements.
• Proactively follow up with clients for status updates to ensure project continuity.
• Support the Project Coordinator in tracking deadlines and ensuring the team stays on task.
• Submit expense reports using SAP Concur.
• Assist in maintaining and renewing professional memberships and P.E. licenses.
• Participate in team and office meetings, providing administrative support as needed.
• Assist with collection efforts on aged invoices when required.
• Maintain a daily record of time for both billable and non-billable activities.

Skills

• Strong organizational skills, attention to detail, and ability to manage multiple tasks effectively.
• Excellent communication skills with a proactive approach to problem-solving.
• Ability to learn and adapt to new software quickly.

• 5+ years of experience in document control/management or administrative support.
• Bachelor's degree in science is required; Master's degree in Communications preferred.
• Experience in legal, paralegal, or engineering consultancy is a plus.
• PMP or Project Management certification is a plus.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat, Teams, SharePoint, and Outlook.

Walter P Moore is an equal employment opportunity employer, and provides equal employment opportunities (including offering competitive compensation and benefit packages) to all employees and applicants for employment. We prohibit discrimination and harassment of any type without regard to any characteristic protected by federal, state or local laws and encourage all to apply including veterans and individuals with disabilities.

Walter P Moore is an international company of engineers, architects, innovators, and creative people who solve some of the world’s most complex structural and infrastructure challenges. Providing structural, diagnostics, civil, traffic, parking, transportation, enclosure, WPM technology and construction engineering services, we design solutions that are cost- and resource-efficient, forward-thinking, and help support and shape communities worldwide. Founded in 1931 and headquartered in Houston, Texas, our 1000+ professionals work across 24 U.S. offices and 7 international locations.